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GuidelinesÌýfor Purchases of IT Hardware and Software/Subscription Goods and Services:

These guidelines apply to all technology resources and related services that are owned, used, or otherwise operated by the University, regardless of the source of funding, location or intended purpose. Technology goods and services include but are not limited to: Audio visual equipment & services, Telecommunications equipment & services, IT hardware (switches, routers, controllers, etc.), IT services, Software/Subscriptions, Data storage, Computer equipment and accessories, Internet Service Providers (ISP), Computer data input services, Technology services, IT Consulting Maintenance contracts, Peripheral computer equipment (keyboard, cables, adapters, etc.), Network devices, Cloud services, World Wide Web site operation (host).

IT Hardware includes items like laptops, desktop computers, ipads/tablets, servers, storage, network equipment, connected peripherals such as keyboards, mice, headset, monitors and docking stations.

IT Software includes, but isn’t limited to, items like Amazon Web Services, Google Cloud, Mechanical Turk, Slack, Dropbox, Digital Science Overleaf, PDF Expert, Evernote, Grammarly, WriteLatex Ltd, Calendly, any type of subscription.

For further information refer to

IT Technology Procurement

IT Procurement Handbook

CU Marketplace (CUMP) – CUMP is the University’s electronic purchasing and payment system that includes online shopping through CU-specific supplier catalogs as well as forms for processing purchases from suppliers that do not have catalogs in the system. CU Marketplace is the preferred method to purchase IT goods and services regardless of whether there is an existing supplier catalog available for the purchase. Making purchases through CU Marketplace will create greater likelihood that your IT purchases are screened for system compatibility and support, contract and legal sufficiency as well as IT security risk and compliance, prior to completion of the purchase.Ìý

• All IT goods or services that involve, but not limited to, digital interface, software, licenses, or systems that can store, manage, control, manipulate or retrieve information/data for human interaction, including videos, platform, web content/web development, and communications products require ICT compliance review and approval ICT Review Process Overview | Information and Communication Technology Integrity | 91¸£ÀûÉç.Ìý See the ICT FAQ to determine if the product or service needs ICT review.
• If there are terms and conditions (T&C) associated with the purchase, which is almost always the case with software and subscriptions:
  • For orders under $10K we must complete the small dollar contract review process prior to completing the order in CUMP.Ìý In these cases, small dollar contract review is separate from the CUMP Purchase Order (PO) process and is required to be completed before the CUMP PO process is transacted.Ìý The small dollar review process takes 2-8 weeks although for complex situations it may take longer.
  • For orders over $10K CUMP has a built-in process of review for T&C as they are reviewed by a Procurement Agent as part of the CUMP PO process.

Faculty may obtain CUMP Shopper access by following the instructions as this link, which also contains instructions on how to shop in the CUMP (students are not allowed this access)ÌýÌý /cs/facultystaff-resources/purchasing-cu-marketplace

Procurement Card - while procurement Cards (PCards) can currently be used for making IT purchases, consideration should be given to other procurement vehicles before proceeding, especially with purchases of software and applications. These purchases can create tremendous exposure for the University as there are no mandatory workflows to ensure contract and compliance review as part of these