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For any communication received from funding agencies:

• Ensure OCG is included.
• As a PI, do not sign or agree to any certifications, assurances or changes.
• 91������ will only act upon official notifications by the sponsor as determined by the Office of Contract and Grants (OCG).

Continue to follow grant, proposal, or funding deadlines and instructions while remaining prepared to respond to changing agency requirements.

Assume that budgets already committed and approved remain available, and that expenses within the approved budget will be reimbursed by the sponsor unless official notification is received. In the cases of incrementally funded projects, the committed or approved budgets are the amounts incrementally funded, which may be different than the full grant/contract value.

• Halt work on projects upon receipt of official notice of stop work, hold, cease and desist or termination.
• Halt work on projects that are outside of an approved period of performance or approved budget (e.g., waiting on a new award increment agreement, renewal, continuation, no cost extension).
• Continue work on projects within an approved period of performance or budget.
• Continue to work on fixed price award projects that are in cash deficit due to a need to invoice or waiting on funds invoiced and that are within an approved period of performance and budget.
• Sponsored projects funded by nonfederal sources can continue without interruption according to the award terms.

Award Termination or Stop Work Order: What to do

An Award Termination from the sponsor officially ends a project and its funding before the original end date. They may also be labeled “cease and desist” or follow a stop work order.

A Stop Work Order, sometimes referred to as a "hold," is an official notice from the sponsor to pause work on a project. Stop Work Orders are followed by either a cancellation of the stop work order or termination of the award. If reversed, you should be prepared to reengage on the project. If termination follows, OCG will be in contact about the termination process.

PIs may receive these notifications from OCG. If received directly from the sponsor, please forward to ocg@colorado.edu immediately.

Steps to follow:

1. Assess whether minimal work must continue for health/life/safety reasons, including ensuring the health, welfare and safety of all animals or human subjects involved in the study. Estimate cost/timeframe.
2. Assess potential for reassigning students or employees to work funded from other sources.
3. Discuss with your unit leader/dean and business office to find alternate funding and plan.
   • When determining if another funding source exists, all costs on sponsored projects must be allowable, reasonable and allocable.
   • Temporary “parking” of employee salaries/costs on sponsored projects is not permitted.
4. If no alternate funding is found, pause all work except what is required for item No. 1, and notify RIO, HR and Finance and Business Strategy (FBS) by sending an email to: federalnotifications@colorado.edu
5. If the action involves any type of graduate student appointment, notify the unit (department, institute) and the Graduate School.
6. Do not post expenses to the project speedtype; use alternate non-sponsored sources if needed.
7. Review CCO’s Expense Guidance for Early Termination of Sponsored Awards and use the Terminated Awards Expense Tracker, as needed, for financial closeout of the award.

Funding Increment Pending or Delay: What to do

In the current state of federal transition, 91������ will not assume that the university will receive incremental funding until sponsors issue agreement modifications to increase the approved budget and/or extend the period of performance.

PIs should notify their OCG Grant or Contract Officer that an expected increment has not been received and that the approved budget has been expended, will soon be expended and/or the approved period of performance has ended.